Healthcare Improvement Project Assignment Discussion Paper

TASK 1

Prepare an agenda and meet with stakeholders and organizational approvers to ensure they are supportive of implementing the HIP.  After obtaining their approval to move forward with the project, conduct a kickoff meeting with key stakeholders to introduce the project team, explain the project background and timeline, identify what needs to be done, and reach a consensus on how to work together effectively by clarifying roles and responsibilities for the implementation. Determine whether training is needed to implement the HIP. If training is needed, develop training strategies and ways to deliver and measure training effectiveness. Collaboratively create a communication plan for the project implementation to keep stakeholders informed. Healthcare Improvement Project Assignment Discussion Paper

For the agenda…they mean the actual agenda (with times, dates, and subject).  Remember, your agenda needs to include the following components:

• project background
• timeline
• action items
• role clarification
• responsibilities of the project team

ORDER HERE A PLAGIARISM-FREE PAPER 

Be sure your Kickoff agenda from the CPE’s cover ALL of these things.

Be sure to check your Gantt Chart and Scope Statement from D158.  Your stakeholder roles/responsibilities and your RACI can help with your roles and responsibilities. Here’s an example of an D160 agenda from a student who has already graduated…perhaps it will help you design yours!

Kick-Off Meeting Agenda

Cardiac Surgery QI Project

Kick-Off Team Meeting

Date: April 18, 2022   Time: 3:00 pm     Location: OR Conference Room Healthcare Improvement Project Assignment Discussion Paper

Meeting Goals / Purposes / Objectives

1. Ensure stakeholders/team members understand the HIP project
2. Validate project plan, goals/objectives/importance of HIP in the organization.
3. Set HIP expectations, explain guidelines, organize timelines and introduce project sponsors, key stakeholders, and other project members.

Prework Preparation:

1. Final agenda and distribution of printed materials/meeting invites through outlook email/outlook calendar of expected attendees 5 days prior to the kick-off meeting.
2. HIP project power point presentation.
3. EPIC database prior to HIP implementation, updated RACI chart/ GANTT Chart, and copies of scholarly literatures supporting HIP for distribution to attendees (as needed). Healthcare Improvement Project Assignment Discussion Paper

TASK 2

Keep a journal of activities completed during the project implementation in your e-portfolio and use this journal to monitor the implementation of your HIP. Complete a reflection summary every time you are on-site. Include the date, the time spent on-site, and what you did there.

In this field experience course, you will apply the knowledge and skills you developed in previous courses toward the successful implementation of your healthcare improvement project (HIP). This phase puts into action all the components of project management that you planned and developed while collaboratively working with key stakeholders to establish the need and feasibility of the HIP, strategically analyzing the organizational readiness for change, and planning the implementation and evaluation phases. At the beginning of the project implementation, you will implement the training and communication plans for staff, managers, and leaders that were developed in previous courses. You will also experience managing the implementation process by applying organizational standards and practices. You will demonstrate strong leadership skills when meeting with stakeholders to report the status of the implementation phase and collaboratively problem-solve risks. Healthcare Improvement Project Assignment Discussion Paper

This task requires the submission of your entire HIP paper template, including the “Healthcare Improvement Project Implementation and Control” section of your HIP paper, which you will be developing in this performance assessment and consists of the following subsections:

• “Pre-Implementation Field Experience”

• “Implementation and Control Field Experience”

No more than a combined total of 30% of the submission and no more than a 10% match to any one individual source can be directly quoted or closely paraphrased from sources, even if cited correctly. The originality report that is provided when you submit your task can be used as a guide.

You must use the rubric to direct the creation of your submission because it provides detailed criteria that will be used to evaluate your work. Each requirement below may be evaluated by more than one rubric aspect. The rubric aspect titles may contain hyperlinks to relevant portions of the course.

Complete the “Healthcare Improvement Project Implementation and Control Plan (Field Experience)” section of your healthcare improvement project (HIP) paper by doing the following:

Pre-Implementation Field Experience

A. Evaluate the effectiveness of the process you used to kick off your HIP implementation, including two detailed examples of each of the following components: Healthcare Improvement Project Assignment Discussion Paper

• organizing the project team

• building an alliance of supporters

• holding the kick-off meeting

• reviewing the timelines, goals, deliverables, and milestones with the team

B. Analyze the implementation of your communication plan, including any modifications you made to the original communication plan during the implementation phase.

C. Describe the following elements of the training plan for staff who participated in the HIP implementation:

• key topics

• training method

• training schedule

• training outcomes (e.g., evaluations, test scores)

D. Analyze your training plan implementation, including any modifications you made to the original training plan during the implementation phase.

E. Explain how you tested the project implementation workflow, including any modifications that you needed to make during the implementation phase.

Implementation and Control Field Experience

F. Explain how you used your project implementation journal to manage your HIP implementation, including two detailed examples to support your explanation.

G. Evaluate the effectiveness of how you managed your HIP implementation, including two detailed examples of each of the following components:

• managing the project in stages

• identifying and removing barriers

• using rapid cycle improvement modification, if needed

• adjusting the Gantt chart as tasks or timelines changed

H. Evaluate the effectiveness of how you monitored your HIP implementation, including two detailed examples of each of the following components:

• monitoring and supporting the staff assisting with implementation

• monitoring the project schedule Healthcare Improvement Project Assignment Discussion Paper

• monitoring the project budget

I. Describe how you used your routinely scheduled meetings with internal and external stakeholders to report the status of the implementation phase.

J. Explain how you aligned the project status with the following components:

• organizational guidelines

• improvement science and methods

• evidence-based guidelines

K. Incorporate the following components of APA style and formatting into your HIP paper:

• bias-free language

• objectivity, credibility of sources, and evidence-based approach

• APA-specific rules regarding verb tense, voice, and perspective

• a title page and headers

• APA-specific formatting rules for in-text citations and references, margins, spacing, numbering, and indentation for the title page, main body, and appendices of your HIP paper, including headers, bulleted and numbered lists, tables, and figures

L. Demonstrate professional communication in the content and presentation of your submission. Healthcare Improvement Project Assignment Discussion Paper

RUBRIC
A:HIP IMPLEMENTATION KICK-OFF PROCESS
NOT EVIDENT

An evaluation of the effectiveness of the kick-off process for the HIP implementation is not provided.

APPROACHING COMPETENCE

The evaluation of the effectiveness of the kick-off process for the HIP implementation is illogical, or the evaluation is not supported with 2 detailed examples for each of the given components. Or 1 or more of the examples are not appropriate or effective for kicking off a HIP implementation.

COMPETENT

The evaluation of the effectiveness of the kick-off process for the HIP implementation is logical and is supported with 2 detailed examples for each of the given components. Each example is appropriate and effective for kicking off a HIP implementation.

B:COMMUNICATION PLAN IMPLEMENTATION
NOT EVIDENT

An analysis of the communication plan implementation is not provided.

APPROACHING COMPETENCE

The analysis of the communication plan implementation is illogical or implausible. Or, if modifications were made, then 1 or more of the modifications to the communication plan are not relevant or not appropriate for a HIP implementation.

COMPETENT

The analysis of the communication plan implementation is logical and plausible. If modifications were made, then all modifications to the communication plan are relevant and appropriate for a HIP implementation.

C:TRAINING PLAN
NOT EVIDENT

A description of a training plan for staff who participated in the HIP implementation is not provided. Healthcare Improvement Project Assignment Discussion Paper

APPROACHING COMPETENCE

The description of a training plan for staff who participated in the HIP implementation is not logical, not appropriate for training implementation staff, or does not include 1 or more of the given elements.

COMPETENT

The description of a training plan for staff who participated in the HIP implementation is logical, appropriate for training implementation staff, and includes all of the given elements.

D:TRAINING PLAN IMPLEMENTATION
NOT EVIDENT

An analysis of the training plan implementation is not provided.

APPROACHING COMPETENCE

The analysis of the training plan implementation is illogical or implausible. Or, if modifications were made, then 1 or more of the modifications to the training plan are not relevant or not appropriate for a HIP implementation.

COMPETENT

The analysis of the training plan implementation is logical and plausible. If modifications were made, then all modifications to the training plan are relevant and appropriate for a HIP implementation.

E:TESTING OF PROJECT IMPLEMENTATION WORKFLOW
NOT EVIDENT

An explanation of how the project implementation workflow was tested is not provided.

APPROACHING COMPETENCE

The explanation of how the project implementation workflow was tested is illogical. Or, if workflow modifications were made, then 1 or more of the workflow modifications that were made are not logical or not appropriate for the HIP.

COMPETENT

The explanation of how the project implementation workflow was tested is logical. If workflow modifications were made, then all the workflow modifications that were made are logical and appropriate for the HIP.

F:PROJECT IMPLEMENTATION JOURNAL
NOT EVIDENT

An explanation for how the project implementation journal was used to manage project implementation is not provided.

APPROACHING COMPETENCE

The explanation for how the project implementation journal was used to manage project implementation is illogical or does not include 2 detailed examples. Or 1 or both of the examples are not relevant or not appropriate for using a project implementation journal to effectively manage a HIP implementation.

COMPETENT

The explanation for how the project implementation journal was used to manage project implementation is logical, and it includes 2 detailed examples. Both examples are relevant and appropriate for using a project implementation journal to effectively manage a HIP implementation.

G:MANAGEMENT OF THE HIP IMPLEMENTATION
NOT EVIDENT

An evaluation of how the HIP implementation was effectively managed is not provided.

APPROACHING COMPETENCE

The evaluation of how the HIP implementation was effectively managed is illogical or is not supported with 2 detailed examples for each of the given components, including the third component if modifications were needed. Or at least 1 of the examples is not appropriate or is ineffective for managing a HIP implementation. Healthcare Improvement Project Assignment Discussion Paper

COMPETENT

The evaluation of how the HIP implementation was effectively managed is logical and is supported with 2 detailed examples for each of the given components, including the third component if modifications were needed. Each example is appropriate and effective for managing a HIP implementation.

H:MONITORING OF THE HIP IMPLEMENTATION
NOT EVIDENT

An evaluation of how HIP implementation was effectively monitored is not provided.

APPROACHING COMPETENCE

The evaluation of how the HIP implementation was effectively monitored is illogical or is not supported with 2 detailed examples for each of the given components. Or at least 1 example is not appropriate or not effective for the monitoring of a HIP implementation.

COMPETENT

The evaluation of how the HIP implementation was effectively monitored is logical and is supported with 2 detailed examples for each of the given components. Each example is appropriate and effective for the monitoring of a HIP implementation.

I:PROJECT STATUS MEETINGS
NOT EVIDENT

A description of how routinely scheduled meetings with internal and external stakeholders were used to report the status of the implementation phase is not provided.

APPROACHING COMPETENCE

The description of how routinely scheduled meetings with internal and external stakeholders were used to report the status of the implementation phase is illogical or not appropriate.

COMPETENT

The description of how routinely scheduled meetings with internal and external stakeholders were used to report the status of the implementation phase is logical and appropriate.

J:PROJECT STATUS ALIGNMENT
NOT EVIDENT

An explanation of how the project status was aligned with the given components is not provided.

APPROACHING COMPETENCE

The explanation does not address how the project status was aligned with 1 or more of the given components. Or the explanation of how the project aligned with the project status is not logical for 1 or more of the components.

COMPETENT

The explanation addresses how the project status was aligned with all the given components, and the explanation is logical for each component.

ORDER HERE NOW

K:APA STYLE AND FORMAT
NOT EVIDENT

The submission does not incorporate the given APA style and format components as described in the current APA manual.

APPROACHING COMPETENCE

The submission does not accurately or consistently incorporate 1 or more of the given APA style and format components as described in the current APA manual.

COMPETENT

The submission accurately and consistently incorporates all of the given APA style and format components as described in the current APA manual.

L:PROFESSIONAL COMMUNICATION
NOT EVIDENT

Content is unstructured, is disjointed, or contains pervasive errors in mechanics, usage, or grammar. Vocabulary or tone is unprofessional or distracts from the topic.

APPROACHING COMPETENCE

Content is poorly organized, is difficult to follow, or contains errors in mechanics, usage, or grammar that cause confusion. Terminology is misused or ineffective.

COMPETENT

Content reflects attention to detail, is organized, and focuses on the main ideas as prescribed in the task or chosen by the candidate. Terminology is pertinent, is used correctly, and effectively conveys the intended meaning. Mechanics, usage, and grammar promote accurate interpretation and understanding. Healthcare Improvement Project Assignment Discussion Paper